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Sell & talk

Deliver

Run the business

Intelligence

Platform

Every module works on the same records, in your own workspace.

Projects & tasks

Every task knows which customer it’s for.

Projects, tasks, sprints and time tracking in the same system as your deals. Assign work to a colleague or an AI agent, send it for review, and see logged hours next to the estimate.

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Capabilities · 46

Everything the team needs to deliver what you sold.

Tasks, projects, sprints, time and the team’s day, on the same records as your customers.

  • 46capabilities
  • 6areas

Tasks your way

8
  • Kanban
  • Table
  • Grid
  1. Board, table or grid.Drag cards across a kanban, sort a table, or scan a card grid. Same tasks, three views.
  2. Act by dropping.Drag a card onto Delete, Complete or Block at the bottom of the board.
  3. Mine, my team’s, everyone’s.Switch between your tasks, your team’s or department’s (managers) and all tasks.
  4. People, agents or machines.Filter by whether a person, an AI agent or a connected Claude Code machine owns the task.
  5. One-click focus.Due today, Overdue, Urgent and In progress presets, with live counts of overdue, in-progress and due-today tasks.
  6. Edit in the table.Change status and priority right in the cell.
  7. Six statuses, four priorities.To do, In progress, In review, Blocked, Done and Cancelled.
  8. Tasks in your calendar app.Subscribe Apple, Google or Outlook calendar to your tasks that have due dates.
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Inside a task

13
  • Checklists
  • Review
  • Timer
  1. A description that holds the whole brief.A block editor with slash commands, tables, callouts, toggle lists and file embeds.
  2. Checklists with owners.Several named checklists per task, with nested items and an assignee, priority and due date per item.
  3. Co-assignees and watchers.Bring in the people who share the work or need to follow it.
  4. Project, sprint, tags, dates, estimate.Set them on the card; logged hours show next to the estimate.
  5. Holiday warning.See a notice when a due date falls on a public holiday in your working calendar.
  6. Schedule by duration.Plan a task by start date, time and length in days, skipping weekends if you like.
  7. Rules per task.“Review after completion”, a deadline N days out, “Allow assignee to reschedule” (with a reason, if you ask for one), skip weekends, or “Auto-complete when checklists done”.
  8. Send for review.When review is required, Complete becomes Send for review and the task moves to In review.
  9. Pause, duplicate, share a link.Block or resume a task, duplicate it, or copy its link.
  10. Comments and history in one thread.Threaded replies mixed with every change to the task.
  11. Attachments.Files attached to a task are stored in Files.
  12. Linked to the customer.Link a task to a lead, contact, company, deal or registry document.
  13. Born where the work starts.Create a task from a lead’s or deal’s activity composer, or from the panel of a call in progress.
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Projects

6
  • Table
  • Cards
  • Gantt
  1. Table, cards or Gantt.See projects as a list, as cards, or as a Gantt chart of their tasks over time.
  2. Projects tied to deals.Give a project a key, owner, department, dates and status, and link it to the deal it delivers.
  3. A workspace per project.Tasks, Feed, Calendar, Files and Sprints tabs on every project.
  4. A files folder per project.Create a Files folder for the project or link an existing one.
  5. Project roles.Add members as Owner, Admin, Manager, Developer or Viewer. A matrix explains what each role can do.
  6. A full-page project form.For projects that need more than a quick dialog.
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Scrum & sprints

5
  • Backlog
  • Burndown
  • Velocity
  1. Every sprint on one board.Active, upcoming and completed sprints, grouped by project.
  2. Sprints with a goal.Create a sprint with a goal and dates, then activate it.
  3. Plan by dragging.Move tasks between the project backlog and the sprint board.
  4. Burndown and velocity.Totals, percent done, days remaining, average velocity, a burndown chart and a velocity chart.
  5. Close a sprint cleanly.Move unfinished tasks to the next sprint or back to the backlog.
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Time

4
  • Timer
  • Client time
  • XLSX
  1. A timer on every task.Start, pause and stop it, or log time by hand.
  2. Time tracking.Overview, My time, Client time, Team, Work days and Approvals, shown by permission.
  3. Billable time by client.Managers see hours per client, by day and by top client, and export them to XLSX.
  4. Timesheet approvals.Approve or reject submitted timesheets.

Team & work day

10
  • Work day
  • Feed
  • Polls
  1. The work day in the header.Start and end the day, take breaks, write a plan for the day, and see productive and break time.
  2. An AI summary of your day.A morning and an evening insight, at most once each per day.
  3. Team summary.Managers see a team matrix and open one person’s work-day calendar.
  4. Presence check-ins.Morning and evening “Are you working?” prompts on your company’s work hours. An admin turns each one on or off.
  5. Work-day settings.AdminWork hours, work days, grace minutes, timeouts, prompts and sound for the whole company.
  6. A company feed.Post a message, task, event, poll, announcement, appreciation or file for the whole team.
  7. Polls.Two to ten options, with multiple answers if you allow them.
  8. Say thank you.Eight appreciation badges, from Great Job to Work Anniversary.
  9. React, comment, pin.And mark important posts as read.
  10. Filters and side widgets.Important, pinned or my posts, next to team activity, upcoming events, my tasks and pinned posts.
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Start

The deal closes. The plan starts on the same record.

Maria wins the Harbor & Pine Studio deal and starts a delivery project from it. The project keeps the link to the deal, so anyone on the team can open the customer, the conversation and the amount from any task. She adds four tasks with owners and due dates. One due date falls on a public holiday, and the card says so before anyone misses it.

Quality

Work isn’t done until someone checks it.

Maria turns on “Review after completion” for the reservation task. When Dmytro finishes, the button doesn’t say Complete. It says Send for review, and the task moves to In review, where Maria sees it. For tasks that are only a list of steps, “Auto-complete when checklists done” closes the task by itself when the last box is ticked.

Agents

Assign a task to an agent the way you assign it to a person.

Some tasks don’t need a person. Switch the assignee to an AI agent, and the task card shows the agent’s latest run. Press Run now when you want it done straight away. The agent works with the tools and permissions it has been given, and you can filter the board to see what agents own.

Time

Log the hours on the task. Read them by client.

Dmytro starts the timer when he picks up a task and stops it when he’s done, so the hours sit next to the estimate. At the end of the week he submits his timesheet and Maria approves it. In Client time she sees how many billable hours went to Harbor & Pine Studio and exports the month to XLSX.

AI in this module

AI that writes the brief, plans the steps and takes the task.

  1. Write with AI.In a task description, type “/” and pick Write with AI, Create plan, Action items or Improve text, then shorten or expand.
  2. Task Copilot.Ask AI to draft the description, generate a checklist or estimate the task, then apply or discard the result.
  3. Checklists from a sentence.Generate checklist items with AI.
  4. Agents as assignees.Hand a task to an AI agent and follow its runs on the card.
  5. Your day, summarized.A morning and evening AI insight about your work day.
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Task Copilot results wait for you to apply or discard them. An agent that takes a task works inside its tools and permissions.

See AI

Connected

Connected to the rest of APROS.

  • Sales

    Start a delivery project from a won deal, and create tasks straight from a lead’s or deal’s activity composer.

    See Sales

  • Calls & calendar

    Create a task from the call panel while you’re still on the call, and overlay tasks with due dates on your calendar.

    See Calls & calendar

  • Finance

    Tracked hours times each person’s rate become labor cost in the Profitability report’s project view.

    See Finance

  • Automation

    Open rules for task events from the Tasks page: task completed, status changed, assigned or overdue.

    See Automation
  • Link a project to a GitLab repository, or hand tasks to a connected Claude Code machine. See Developers
FAQ

Projects & tasks questions.

Is there a Gantt chart?

Yes, for projects. Switch the Projects page to Gantt to see each project’s tasks over time.

Can tasks depend on each other?

Not as linked dependencies. You group related work in a project and a sprint, split a task into checklists with their own owners and due dates, and mark a task Blocked when it’s waiting on something.

Can a client see the project?

There’s no client portal. You can share a file with a client by public link: view or download, and comment or edit for Word, Excel and PowerPoint files, with a password and an expiry date.

How do tracked hours reach billing?

Managers see billable hours by client in Client time and export them to XLSX. Finance uses tracked hours and each person’s rate as labor cost in the Profitability report.

Plan the work where you sold it. Join the waitlist, or book a demo and we’ll run one of your projects through APROS.

Join the waitlistBook a demo