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Every module works on the same records, in your own workspace.

AI Brain

Ask your business. Approve what matters.

AI Brain is the first screen your team sees. It answers from your real records, prepares the next step and does the work, inside each person’s permissions. Important actions wait for your approval until you say otherwise.

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Capabilities · 32

Everything the Brain can do for you.

One place to ask, plan, approve and get the files back, on the same records your team works in.

  • 32capabilities
  • 243tools
  • 10data types

Ask and get answers

6
  • Summary
  • Insight of the day
  • Search chats…
  1. AI Brain is the home screen.Open APROS and start with a question, not a menu. The Brain finds, answers or gets it done across the workspace.
  2. Summary cards.Today, Overdue, Deals stalled more than seven days, Leads new in the last 24 hours. One click sends the question to the Brain.
  3. Insight of the day.One observation about your numbers on the home screen, linked to analytics.
  4. Rich answers.Answers come back as dashboards, comparison tables, metric cards and record previews you can click straight into.
  5. Ask about files.Attach a file to your question, and the Brain reads the document text along with it.
  6. Chat history.Reopen and search every past conversation with the Brain. Copy, regenerate or stop an answer, and rate it with a comment.
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Hand over the work

7
  • Chat
  • Coworker
  • Approval
  • Auto
  1. Chat or Coworker.Chat for a conversation. Coworker to hand over a whole job: the Brain plans the steps and ticks them off on a live plan card.
  2. Approval or Auto.In Approval mode the Brain asks before important actions. In Auto it works on its own, and deletions still wait for you.
  3. Approve in the chat.A paused action shows up in the conversation with Approve and Reject, right where you asked for it.
  4. It asks when it’s unsure.Instead of guessing, the Brain stops to ask one question and carries on with your answer.
  5. Pick the skill.Type “/” or use the skill picker to make the Brain use a specific skill, or leave it on Auto-pick.
  6. Specialist agents on call.The Brain hands parts of a job to specialist agents and shows their progress as they work.
  7. From any page.Open the Brain from a floating orb on every page, or press Cmd+. / Ctrl+. Admins can switch the orb off.
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Work on your real data

3
  • 243 tools
  • 10 data types
  1. 243 tools on your records.The Brain and agents read and change leads, deals, tasks, finance, files, mail and more through 243 tools. Each one checks the person’s rights and the company’s modules first.
  2. Search by meaning.Ask in plain words and find records across 10 types of data: leads, contacts, deals, companies, tasks, activities, conversations, emails, documents and products. Results respect each person’s access.
  3. Web research.Agents search the web, read pages and PDFs, pull out data and save page screenshots to a Research folder. The Researcher agent writes reports with sources.

Get the result as a file

5
  • DOCX
  • XLSX
  • PPTX
  • PDF
  1. Word, Excel, PowerPoint and PDF.Ask for a proposal, a spreadsheet, a deck or a print-ready PDF and get the file back.
  2. Interactive pages and diagrams.Agents build interactive pages and dashboards, and draw diagrams.
  3. Images.Describe an image and the Brain generates it.
  4. Calculations in a sandbox.For numbers, data and charts, agents run Python or JavaScript in an isolated sandbox with no network access.
  5. The canvas.Generated pages, images and files open in a side canvas next to the chat, ready to download.
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Writing help everywhere

1
  • Improve
  • Shorten
  • Translate
  1. CoPilot in your editors.Improve, fix grammar, shorten, expand, change the tone, translate, summarize, reply to an email or turn text into a checklist. It works in the chat composer, the mail editor, calendar events, CRM activities, the feed and project forms.

Settings for admins

5
  • Models
  • Usage & Limits
  • Prompts
  1. Models.AdminPick the default model, the fast model and the image model for the company.
  2. Usage and limits.AdminSee AI spend by day and month, by feature and by model. Set daily and monthly limits and an alert threshold.
  3. Prompts.AdminEdit the built-in prompts for chat, CoPilot, agents and translation, and reset them to default any time.
  4. Research keys.AdminAdd your own keys for web search and page reading.
  5. Where CoPilot appears.AdminChoose which tools offer the inline CoPilot.
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AI across APROS

5
  1. Conversations.Smart replies, two-way translation, spell-check and summaries in the inbox. See Conversations
  2. Projects & tasks.“Write with AI” in task descriptions, and a Task Copilot that drafts, plans checklists and estimates. See Projects & tasks
  3. Calls & calendar.Recorded calls come back as a transcript and a report with a score, summary and next steps. See Calls & calendar
  4. Analytics.A narrative of your metrics, and charts you ask for in plain words. See Analytics
  5. Documents.Contracts and proposals drafted, checked and issued by agents. See Documents
Show all 5Show fewer
Coworker mode

Hand over the whole job, not one question at a time.

Maria switches the Brain to Coworker and types: “Every lead with no next action: draft a follow-up and plan a call.” The Brain lays out a plan card: find the leads, read each conversation, draft the messages, create the tasks. It ticks the steps off as it goes. Reading runs on its own. Creating tasks waits for Maria, because the Brain is in Approval mode. She approves three tasks and edits one draft.

Answers you can click

A question becomes a table you can act on.

Oleh clicks the Deals card: “8 open · stalled >7d.” The Brain answers with a comparison table: deal, stage, amount, days without activity. Each row opens the deal. He asks a follow-up, “Which of these has an overdue task?”, and the table narrows to two.

Inside your permissions

The Brain only knows what you’re allowed to see.

A sales rep and the sales director both ask, “What’s our biggest open deal?” The rep gets the biggest deal among the ones he can see. The director gets the biggest deal in the company. The Brain searches with each person’s own access, so nobody learns from AI what the role would hide from them.

Each answer comes only from the records that person is allowed to see.

Results, not just text

Ask for the proposal. Get the file.

Emma at Harbor & Pine wants a short proposal for 12 oak chairs and 2 ash tables. Maria asks the Brain for a two-page proposal and a one-slide summary. Both open in the canvas next to the chat. She downloads the Word file and the deck, and the next chat picks up where this one left off.

Guardrails

Where it stops.

AI in APROS works inside the same rules as your team. Here’s exactly where those rules are.

  1. Your permissions, not more.Every tool the Brain or an agent uses checks the same roles, row access and modules as a person would. Changes it makes are recorded with the agent that made them.
  2. You choose how much it does alone.The Brain starts in Approval mode. Agents have three levels, set out in the table below.
  3. Deletions always wait.At every level, deleting data needs a person’s approval.
  4. Channel agents are different, and we say so.An agent attached to a messaging channel answers customers on its own in First Line mode (the default) and in Autonomous mode. In Assistant mode it answers only when your team asks.
  5. Outside text is marked.Customer messages, emails and web pages are treated as untrusted data. A run that acted on them is flagged and logged.
  6. Spend has a ceiling.Admins see AI spend by feature and model and set daily and monthly limits.
  7. No training on your data.We don’t train or fine-tune AI models on your workspace data. When an AI feature runs, the data that request needs goes to the AI provider that runs it. The Privacy Policy names those providers and what they receive. Privacy Policy
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Agent autonomy levels
LevelRuns on its ownWaits for a person
Assistreading and searchingevery change
Semi-autonomousinternal changesoutbound, destructive and delete actions
Autonomouseverything it’s alloweddeletions
Connected

Connected to the rest of APROS.

  • AI Studio

    Build the specialist agents the Brain delegates to, give them skills and schedules, and approve their work in one inbox.

    See AI Studio

  • Automation

    Put an AI agent step inside a rule or a workflow, so it runs when a lead arrives or a deal is won.

    See Automation

  • APROS in Telegram

    The Brain in your pocket, with voice input and approvals inside the Telegram Mini App.

    See APROS in Telegram

  • Developers

    Let a machine running Claude Code answer in the Brain and take tasks from your team.

    See Developers
FAQ

AI questions.

Is AI Brain only for plans with the AI module?

No. AI Brain is part of the core of APROS and stays on when the AI module is off. AI Studio, automations and workflows come with the AI module.

Can the Brain see everything in our company?

It sees what the person asking can see. Search and every tool run with that person’s roles and access, so a rep and a director get different answers to the same question.

Will it change things without asking?

Only if you allow it. In Approval mode the Brain asks before important actions. In Auto it works on its own, and deletions still wait for you. Agents have their own level, from Assist to Autonomous. Preset agents start at Assist or Semi-autonomous, and you can change each one. An agent attached to a messaging channel answers customers on its own in its default mode, and you can switch it to answer only when your team asks.

Do you train AI on our data?

No. We don’t train or fine-tune models on your workspace data. AI features send the data a request needs to the AI provider that runs them, and each provider handles it under its own terms. The Privacy Policy names the providers.

Can I talk to it?

In the APROS Telegram Mini App, yes: the Brain there takes voice input. In the web app you type.

Ask your business a real question. Join the waitlist, or book a demo and ask the Brain about your own workflow.

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