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Platform

Every module works on the same records, in your own workspace.

Platform & admin

Your own APROS, with your rules for who sees what.

Every company gets its own app and its own database at its own address. Admins decide which modules are on, who can see which records, and which fields and record types the team works with.

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Capabilities · 32

Everything an admin needs, and everything your team touches every day.

Most of this lives in Settings and only admins see it. The last group is for everyone.

  • 32capabilities
  • 12modules
  • 186permissions
  • 5levels

Your own instance

3
  • Own app
  • Own database
  • 12 modules
  1. Your own app and database.Your company runs its own APROS at yourcompany.apros.app, with its own database. No other company’s records are in it.
  2. 12 modules, on or off.AdminSales, Work, Commerce, Finance, AI, Telephony, Claude Code, Custom Entities, Mail, Files, Feed and Calendar. Turn on what you use, within your plan.
  3. Usage at a glance.AdminSeats, storage, AI credits and record limits against your plan, on one screen.

People & structure

5
  • Users
  • Departments
  1. Users.AdminAdd an employee with a password, Telegram username and avatar, browse the team as a table or cards, and deactivate anyone who leaves.
  2. Employee profiles.AdminEdit a person inline, see their tasks and active sessions with device and IP, change their password or deactivate them.
  3. Employee records.AdminPosition, department, manager, hire date, company role from Owner to Contractor, and status: Active, On leave, Suspended or Terminated.
  4. Colleague profiles.Anyone can open a colleague’s profile. Managers and admins also see that person’s tasks, activity and stats.
  5. Departments.AdminA department tree with a head for each. Department-level access follows it.
Show all 5Show fewer

Who sees what

5
  • 186 permissions
  • 5 levels
  • Audit
  1. Roles & permissions.AdminOne matrix of resources, actions and access levels. Create, clone and delete roles, assign people, and read each role’s audit log.
  2. 186 permissions, 5 levels each.AdminScope every permission to No access, Own, Own + subordinates, Department or All. A rep sees their own deals, and their manager sees the department’s.
  3. Ready-made roles.AdminStart from Administrator, Director, Employee and Observer. A person’s company role picks their default access role automatically.
  4. Security settings.AdminSign people out after 5 to 1,440 minutes of inactivity, require strict passwords, and decide whether anyone can register on their own. Enforced on the server.
  5. Audit logs.AdminWho changed what, on which record, with the changes, the IP address and the browser. A person or an AI agent, both are logged.
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Build your own

6
  • Custom entities
  • 19 field types
  1. Custom entities.AdminDefine your own record types, like rentals, equipment or contracts, with fields, stages, links to leads, contacts, companies and deals, and their own view, create, edit and delete permissions. Your team works with the records; only admins change the design.
  2. Views that fit the data.Every custom record type gets a table, a kanban when it has stages, and a calendar when it has a date.
  3. Rules on each stage.AdminRequire fields or a link before a record moves to the next stage, send a notification, or call a webhook.
  4. Custom fields, 19 types.AdminText, number, date, select, currency, percentage, relation, tags, rating, rich text, file and more, on leads, contacts, companies, deals, invoices and products.
  5. Card layout.AdminRearrange the sections of a record’s sidebar, and add a custom field straight from the card.
  6. Reference data.AdminUnits, industries, lead sources, tax rates, payment terms and methods, currencies and exchange rates, kept in one place.
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Your company’s identity

6
  • Brand
  • Theme
  • Telegram bot
  1. Brand.AdminLogos, colors, typography, contacts and socials, applied to the documents APROS generates.
  2. Legal entities.AdminRun several legal entities, each with its own bank accounts.
  3. Document numbering.AdminNumber series and defaults for invoices and other documents.
  4. General settings.AdminWorkspace name and logo, time zone, date, time and number formats, currency display and base currency.
  5. Theme.AdminA color preset or your own palette, corner radius and font for the whole workspace, with a live preview.
  6. Your company’s Telegram bot.AdminConnect your own bot for employee notifications, commands, the AI Brain and the APROS Mini App in Telegram.
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For everyone on the team

7
  • English
  • Ukrainian
  • Cmd+K
  1. English and Ukrainian.Each person picks their own interface language.
  2. Your own settings.Profile, password, the list of your active sessions, sign out of every device at once, and a light, dark or system theme.
  3. Notifications on your terms.In-app, email and Telegram, browser notifications with sound, 25 per-event switches, quiet hours, and Do Not Disturb for an hour, until tomorrow or until a time you set.
  4. Search everything.Cmd+K or Ctrl+K searches 16 record types from one box, with recent searches and quick-create.
  5. Keyboard first.12 “G + key” shortcuts, like G L for leads and G T for tasks, hinted on the sidebar.
  6. Your sidebar.Reorder and hide items and pin favorite pages. Your custom record types show up there too.
  7. What’s new.Release notes inside the app, one click from the version number.
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Roles & permissions

A rep sees their deals. Their manager sees the department’s.

Maria sells for Northwind. Her role gives her Deals at Own, so her board shows her deals and nobody else’s. Oleh runs the sales department and holds the same permission at Department, so his board shows the whole team. Finance can view every invoice and delete none. AI works through the same checks, so when Maria asks the AI Brain about the pipeline, it reads what Maria may read.

Custom entities

Track what your business tracks, without waiting for a developer.

Northwind rents showroom furniture to its clients. An admin creates a Rental record type with a start date, a return date and a deposit, stages Booked, Out and Returned, and a link to the company and the deal. The team plans rentals on a calendar and moves them on a kanban. A stage rule stops a rental from moving to Returned without a return date and notifies the warehouse lead when it does.

Modules

Start with what you need. Switch on the rest when you’re ready.

Northwind starts with Sales, Mail and Calendar. In spring the warehouse moves into APROS, and an admin switches Commerce on. Stock, orders and price lists appear for the people allowed to see them. Switch a module off and nothing breaks quietly: its dashboard widgets turn into placeholders, and automation rules that depend on it show “Paused: Commerce is off”.

Audit logs

Find out who changed the deal amount, and when.

On Monday the Atlas Freight deal says $4,000 instead of $40,000. An admin opens Audit Logs and filters by the record. The change is there: who made it, what it was before and after, when, and from which IP address and browser. If an AI agent made a change, the log names the agent.

AI in this module

AI works inside the same rules as your team.

  1. The same permissions.Agents act through the same company, role, record-level and module checks as people, and every change they make carries the agent that made it.
  2. Modules apply to AI too.When a module is off, agents can’t use it either.
  3. Search that respects access.When the AI searches your workspace, each person gets results only from records they’re allowed to see.
  4. Spend limits.AdminSee AI spend by feature and model, and set monthly and daily limits with an alert threshold.

See AI

Connected

Connected to the rest of APROS.

  • APROS in Telegram

    Connect your company’s Telegram bot here, and your team gets chats, CRM, tasks, approvals and the AI Brain inside Telegram.

    See APROS in Telegram

  • AI Studio

    Agents get roles and limits the way people do, and any action they pause waits in the Approvals inbox.

    See AI Studio

  • Automation

    Stage rules on your own record types sit next to automation rules, and both pause when a module they need is off.

    See Automation

  • Documents

    Your brand, legal entities and number series appear on every contract, act and invoice APROS generates.

    See Documents
FAQ

Platform & admin questions.

Is our data separate from other companies’ data?

Your company runs its own APROS application with its own database, at its own address. No other company’s records are in it. The Security page explains how the services behind the app keep each company separate.

Can we control what each person sees?

Yes. Each of the 186 permissions has five levels, from No access to All, and roles combine them. Department-level access follows your department tree, so a manager sees their department’s records and a rep sees their own.

Can we add our own fields and record types?

Yes. Admins add custom fields of 19 types to leads, contacts, companies, deals, invoices and products, and create custom record types with their own fields, stages, views and permissions.

How do we control sign-in?

Admins set an inactivity timeout from 5 to 1,440 minutes, can require strict passwords, and can turn off self-registration. Everyone can see their active sessions and sign out of every device at once, and admins can see each person’s sessions and deactivate an account.

Which languages does APROS speak?

English and Ukrainian. Each person picks their own.

Set APROS up the way your company works. Join the waitlist to be first in, or book a demo and we’ll walk through the admin side with you.

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