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Every module works on the same records, in your own workspace.

Finance

Send the invoice. Get paid. See where the money went.

Email invoices from your own mailbox with a payment link and five ways to pay. Confirmed payments land on the invoice by themselves, and cash flow, P&L and receivables come from the same records.

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Capabilities · 37

From the invoice to the P&L, without retyping a number.

Invoices, payments and management accounts on one set of records with your deals, orders and projects.

  • 37capabilities
  • 8invoice statuses on one bar
  • 5ways for your customer to pay
  • 4exchange-rate sources

Invoices

9
  • Table
  • Kanban
  • 8 statuses
  1. Invoices as a list or a board.Table or status kanban, with one-click Drafts, Sent, Overdue and Paid views and filters by company, deal, dates, amount and payment method.
  2. Eight statuses on one bar.Draft, Sent, Viewed, Paid, Partially Paid, Overdue, Cancelled, Refunded.
  3. The due date follows the terms.Pick the company, deal, currency, legal entity, bank account and payment term. The due date fills in from the term.
  4. Lines priced by your rules.Add catalog products or free lines with quantity, discount and tax. Prices follow the customer’s price list.
  5. A PDF from your template.The invoice PDF comes from your document template, and the payment page serves the same file.
  6. Sent from your own mailbox.“Send Invoice” emails the PDF with a “Pay the invoice” button from your connected mailbox. It’s marked Sent only after the mail server accepts it.
  7. Duplicate, cancel, delete.Duplicate any invoice, cancel a draft or a sent one, and delete drafts.
  8. History, comments and files.See every event on the invoice, discuss it, and attach files.
  9. Overdue, marked for you.A daily check marks unpaid invoices past their due date as Overdue, and one click shows them all.
Show all 9Show fewer

Getting paid

9
  • Payment link
  • QR
  • 5 methods
  1. A payment link per invoice.Create, copy or revoke a secure payment link. Revoking also closes the payment provider’s session.
  2. A payment page your customer understands.The summary, the PDF, a QR code to pay on a phone, and a choice of method. Paid, expired and canceled links each say so.
  3. Five ways to pay.Card, Apple Pay or Google Pay through Stripe or monobank acquiring; crypto through NOWPayments or straight to your own wallet; or bank transfer with your IBAN and SWIFT on the page.
  4. Payments land on the invoice.A payment the provider confirms is credited to the invoice automatically. Partial payments and overpayments are recognized and logged.
  5. The rate is locked while they pay.If the provider settles in another currency, the amount is converted at your rates, shown before paying and locked for the session. The exchange difference is posted to the ledger.
  6. Record any payment by hand.Cash, transfer, card or check, with a date, a reference and the account it went to.
  7. Reverse a mistake.Reverse a wrongly entered payment with a reason, and a storno entry is written.
  8. Refund through Stripe.Refund a Stripe payment in full or in part without leaving APROS.
  9. Which account the money goes to.AdminChoose the finance account each payment provider’s money is booked to.
Show all 9Show fewer

Management accounting

9
  • Ledger
  • Bank feeds
  • Rules
  1. Transactions.Record income, expenses and transfers, planned or actual, fixed or variable, linked to a company, contact, deal or project.
  2. Invoice payments become income.Every recorded invoice payment becomes an actual income transaction that can’t be edited by hand.
  3. Accounts.Cash, bank, card and other accounts, each with an opening balance and a running balance in its own currency.
  4. Categories.A two-level income and expense tree with colors and presets. Used categories are archived, never deleted.
  5. Recurring income and expenses.Set up rent, subscriptions or retainers as recurring rules, weekly to yearly. They post as actual or wait as planned, show on the payment calendar ahead of time, and show their yearly cost.
  6. Categorization rules.Match a pattern in the description or counterparty, and imported rows get their category and company, in the priority order you set.
  7. Bank feeds.Connect monobank or Privat24 for business, and statements sync into transactions by hand or every hour, without duplicates.
  8. Statements from any bank.Upload a CSV or XLSX statement up to 5 MB. Columns are detected for you, and a preview shows duplicates and the categories your rules picked.
  9. Budgets.Plan an amount per category per month in your base currency.
Show all 9Show fewer

Reports

7
  • Cash Flow
  • P&L
  • Receivables
  1. Payment calendar.Planned and actual cash by day, with a projected balance and a warning before a cash gap.
  2. Cash Flow.Cash movement by category and month, with opening and running balances.
  3. P&L, cash or accrual.Profit and loss per month on a cash basis, or on an accrual basis that counts issued acts, with fixed and variable costs split.
  4. Plan vs actual.Budget, actual and variance per category and month.
  5. Profitability.Income, direct costs and margin per project, deal or company, with labor cost (tracked hours × rate) in the project view.
  6. Receivables.Who owes what, per company, in aging buckets: current, 1–30, 31–60, 61–90 and 90+ days.
  7. One currency, always.Every report is in your base currency, converted at your rates. Rows without a rate are listed, not silently dropped.
Show all 7Show fewer

Finance setup

3
  • Legal entities
  • Taxes
  • Rates
  1. Legal entities.AdminInvoice from more than one company, each with its own bank accounts, VAT data, signatory and addresses.
  2. Taxes, terms and methods.AdminPercentage or fixed tax rates, payment terms in days, and the list of payment methods.
  3. Currencies and exchange rates.AdminChoose your currencies. Enter rates by hand or sync them from four sources, including the ECB and the NBU. An “out of date” warning shows when rates are stale, and rates sync every night.
Invoicing

The invoice leaves from your own mailbox.

Maria closes the Harbor & Pine Studio deal and creates the invoice from it in one click. The company, the currency and the oak chairs and ash tables are already on it, and the due date follows the payment term. She clicks Send Invoice. Emma gets the PDF from Maria’s own mailbox, with a “Pay the invoice” button. The invoice turns Sent only once the mail server has accepted it.

Getting paid

Emma pays from her phone. The ledger already knows.

Emma scans the QR code and pays by card. When an invoice is in dollars and the payment method settles in another currency, the page converts the amount at your rates, shows it before paying and locks it for the session.

When the provider confirms, the payment is credited to the invoice, an income transaction appears in the ledger, and any exchange difference is posted there too. A payment by bank transfer is recorded by hand with its reference.

Cash flow

See the cash gap before it happens.

Olena runs finance for a 30-person studio. Statements come in from the company’s Privat24 for business account, and from a second bank as an XLSX export. Her rules file “Nova Delivery” under Logistics and the rent under Office. The payment calendar lays planned payments over actual ones day by day, and it shows a warning on the Thursday the projected balance dips below zero, while there’s still time to move a payment.

Reports

Know which projects actually make money.

The Profitability report puts income next to direct costs and margin for every project, deal or company. In the project view it adds labor cost: the hours your team tracked times their rate. The Harbor & Pine delivery project brought in $2,308.00, and the report shows what it cost to deliver. Switch the P&L between cash and accrual, compare the month with the budget, and see who is past due in Receivables.

AI in this module

Tell it what moved. It books it.

  1. Book it in a sentence.Say “record a $60 delivery expense from the Kyiv cash account” in the AI Brain. With the Finance ledger skill, an agent books income, expenses and transfers to your own accounts and categories.
  2. It tells you what it did.The agent reports the amount, date, account and category it used, so you can check the entry at a glance.
  3. It asks instead of guessing.It’s built to ask when no category fits rather than invent one, and to leave currency conversion to your rates. Deleting a transaction always waits for your approval.
  4. Charts you keep.Ask the Brain for a chart of invoices and you can save it to your dashboard.

See AI

Connected

Connected to the rest of APROS.

  • Sales

    Create the invoice from the deal in one click, or convert an accepted quote into an invoice.

    See Sales

  • Inventory & orders

    Invoice from a sales order. The order tracks what’s been invoiced and paid.

    See Inventory & orders

  • Documents

    The invoice PDF comes from your template, and you can generate the act of work from the invoice’s deal.

    See Documents

  • Projects & tasks

    Hours tracked on tasks become labor cost in the Profitability report’s project view.

    See Projects & tasks
FAQ

Finance questions.

Can APROS send recurring invoices?

No. “Recurring” in Finance means recurring income and expense rules in your ledger, like rent or a retainer you want planned. Each invoice is created on its own, and you can duplicate any invoice in one click.

Which payment methods can my customers use?

Card, Apple Pay and Google Pay through Stripe or monobank acquiring; crypto through NOWPayments or to your own wallet; and bank transfer. You connect your own accounts, and the payment page shows the methods you’ve turned on.

Does it work with our bank?

monobank and Privat24 for business connect directly. For any other bank, upload a CSV or XLSX statement. Columns are detected for you, and the preview flags duplicates before anything is saved.

Does APROS replace our accountant?

It gives you management accounts: where the cash is, what’s planned, what each project earns, and who owes you. Statutory bookkeeping and tax filing stay with your accountant.

We invoice in several currencies. Will the reports add up?

Each invoice keeps its own currency. Reports are always in your base currency, converted at your rates, and any row without a rate is listed so you can fix it, not quietly left out.

Put the money next to the work that earned it. Join the waitlist, or book a demo and we’ll send a real invoice through the payment page with you.

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