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Every module works on the same records, in your own workspace.

Inventory & orders

Orders that move real stock.

Confirm a sales order and its goods are reserved. Ship and receive from documents made from the order, invoice from the same order, and see on hand, reserved and available in every warehouse.

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Capabilities · 38

Everything between the order and the shelf.

A catalog, warehouses, orders and price lists that share one set of records with your deals and invoices.

  • 38capabilities
  • 5areas

Catalog

12
  • Goods
  • Services
  • Variants
  1. Products of every kind.Goods, services, subscriptions and digital products, each with SKU, price, cost, margin, unit, tax rate, currency, category and tags.
  2. Subscription products.Give a subscription a billing period (monthly, quarterly or yearly) and a trial period in days.
  3. Table, grid and quick filters.See the catalog as a table or as cards. Filter to goods, services, subscriptions, digital, active only or has variants in one click.
  4. Catalog tree.Browse by category and sub-category in a sidebar, and add or rename categories right there.
  5. Bulk changes.Select many products to change their category, activate, deactivate or delete them. Duplicate or archive a product from its row.
  6. Product attributes.AdminDefine reusable characteristics of 6 types: single select, multi select, text, number, yes / no and color. Group them and mark each visible, searchable or filterable.
  7. Attributes by category.AdminBind attributes to a category so its sub-categories inherit them. Mark each one Required or Variant-defining.
  8. Variants with “Generate Matrix”.Generate every combination from up to 3 attributes (up to 100 variants), each with its own SKU, price and cost.
  9. Gallery.Upload several images per product and drag to reorder. The first one is the primary image.
  10. Where a product is priced, sold and stored.The product card shows every price list it’s in, every deal, invoice and quote that contains it, and its stock per warehouse with recent movements.
  11. Start the next document from the product.From the product’s menu, open a receipt, write-off, stock-take, purchase order or sales order already filled in with it.
  12. Units of measure.AdminKeep one list of units for the whole company.
Show all 12Show fewer

Warehouses and stock

9
  • On hand
  • Reserved
  • Available
  1. Warehouses.Each with a name, code, address and a responsible person. The list shows stock items and 30-day movements at a glance.
  2. On hand, reserved, available.See all three for every product and variant in one warehouse, or across all of them in one grid. Export the grid to CSV.
  3. Four stock documents.Receipt, write-off, transfer between warehouses and stock-take, each on its own tab.
  4. Write-off reasons.Record why stock left: sale, damage, loss, internal use or other.
  5. Posting that won’t oversell.Post a document from Draft. If stock is short, APROS refuses and lists what’s missing. Cancelling a posting writes reverse movements.
  6. Stock-take.Enter what you counted, see the difference from on hand, and post it.
  7. Prices on stock documents.Set a currency and rate, tax included or added on top, and line or document discounts. Totals also show in your base currency.
  8. Weighted-average cost.Every receipt updates the item’s average cost, so margins use what the goods actually cost you.
  9. Every movement on record.Receipts, issues, transfers, adjustments and cancellations show on the warehouse, the product and the document.
Show all 9Show fewer

Orders

10
  • Sales
  • Purchase
  • Reservations
  1. Sales orders.Draft → Confirmed → Partially fulfilled → Fulfilled, or Cancelled, with tabs for active, draft, fulfilled and cancelled orders.
  2. Confirm reserves the goods.Confirming a sales order reserves its goods. Cancelling releases whatever hasn’t shipped.
  3. Purchase orders.Order from a supplier with an expected date and a warehouse, receive in parts, and track received against ordered.
  4. Goods and services on one order.Product lines ship through an issue document. A service line, like delivery, is closed with “Mark fulfilled”.
  5. Documents from the order.Create the issue (sales order) or the receipt (purchase order) already linked to the order.
  6. Invoice from the order.Create the invoice from the order. The order shows Invoiced and Paid totals and its invoices.
  7. Start an order where the sale is.Open a pre-filled sales order from a deal, a company or a product, or create one from Cmd+K.
  8. Currency, tax and discount.Set the currency, rate, tax mode and a document discount. The summary shows the total in your base currency.
  9. Delivery details.Keep the delivery address, recipient, phone and notes on the order.
  10. Availability on every line.Each goods line shows what’s available against on hand, and turns red when the order asks for more than is available. Cancel with a reason when a deal falls through.
Show all 10Show fewer

Price lists

3
  • Deal
  • Company
  • Default
  1. Price lists.AdminBase, wholesale, VIP, retail, dealer, promo, purchase or your own, each with a currency, priority, effective dates and an optional base list.
  2. Price rules.AdminPrice a product in a list as a fixed price, markup %, discount %, markup amount, target margin or copied price.
  3. The right price on every line.Assign a price list to a company or a deal. Product lines on leads, deals and invoices price from the deal’s list, then the company’s, then the default, with effective dates and currency conversion.

WooCommerce

4
  • Import
  • Mapping
  • Journal

The WooCommerce connection brings your store’s products into APROS. Orders and customers stay in your store.

  1. Connect in three steps.Enter your site URL, install the “APROS Sync” WordPress plugin, paste its key. The connection status stays visible.
  2. Import your store’s products.Pick what to bring into APROS. Products whose SKU already exists are linked, not duplicated.
  3. Map categories and attributes.Match the store’s categories and attributes to yours.
  4. A journal of every exchange.See imports and incoming webhooks, with retries. The store tells APROS when a product is updated or deleted.
Sales orders

Confirm the order, and the chairs are spoken for.

Maria confirms Harbor & Pine Studio’s order: 12 oak chairs and 2 ash tables. In the Kyiv warehouse, Available for oak chairs drops from 48 to 36 while On hand stays at 48. When another rep builds an order for 40 more, the line turns red: “Available: 36 / 48”, before anyone promises a date. If Harbor & Pine cancels, the chairs that haven’t shipped go back to Available.

Fulfillment

Ship from the order. Invoice from the order.

In the warehouse, Dmytro opens the order and creates the issue document. It’s already linked, with the right lines. If something is short, posting stops and lists what’s missing, so no one ships stock that isn’t there. Delivery to Lviv is a service line, so he marks it fulfilled. Maria creates the invoice from the same order, and the order now shows Invoiced $2,308.00 and, once Emma pays, Paid.

Pricing

The right price, without looking it up.

Northwind Logistics buys on the Wholesale list, so the admin assigns that list to the company once. When a rep adds oak chairs to a Northwind deal, the line prices from the deal’s list if it has one, then from Northwind’s, then from the default. Effective dates and currency conversion are handled on the line, so a promo that ended last week doesn’t sneak back in.

Your online store

Bring the shop’s catalog in, without retyping it.

Harbor & Pine’s supplier runs a WooCommerce shop. They install the APROS Sync plugin, paste its key and import the products. Items whose SKU already exists in APROS are linked, not duplicated. They map the store’s categories and attributes to their own. Every import lands in the journal, and when a product is updated or deleted in the store, the store tells APROS.

AI in this module

Ask about stock. Keep the catalog tidy.

  1. Ask about stock.Ask the AI Brain “How many oak chairs are available in Kyiv?” and it reads the balances you’re allowed to see.
  2. Keep the catalog tidy.With the warehouse and catalog skill, an agent can create and update products, price lists and warehouses.
  3. Stock movements stay with people.The agent doesn’t post stock movements: receipts, issues, write-offs and transfers stay with your team, because a made-up movement would look real in every report after it.
  4. Deletes wait for you.Deleting a product or a price list waits for approval at every autonomy level.

See AI

Connected

Connected to the rest of APROS.

  • Sales

    Start a sales order from the deal, and price the deal’s products from the customer’s price list.

    See Sales

  • Finance

    Invoice straight from the order. When the customer pays, the order shows Paid and the money lands in your ledger.

    See Finance

  • APROS in Telegram

    Browse products and receive a delivery from your phone: scan a code with Telegram’s scanner or search by name or SKU, adjust quantities and post a real receipt.

    See APROS in Telegram

  • Integrations

    WooCommerce: import your store’s products into APROS and map their categories and attributes.

    See all integrations
FAQ

Inventory & orders questions.

Does APROS sync orders from my WooCommerce store?

No. The WooCommerce connection imports your store’s products and maps their categories and attributes. Orders and customers stay in your store. Sales orders in APROS are created from deals, companies or products, or through the REST API.

What stops us from selling stock we don’t have?

Two things. Each goods line on a sales order shows what’s available and turns red when the order asks for more than is free, and posting an issue is refused with a list of what’s short. Confirmed orders reserve their goods, so Available already accounts for them.

How is stock valued?

At weighted-average cost. Each posted receipt updates the item’s average, and stock documents can carry their own currency, rate, tax mode and discounts.

Can we work with several warehouses?

Yes. Each warehouse has its own balances and movements. Move stock between them with a transfer document, and see every product across all warehouses in one grid.

Run orders and stock on the same records as your sales. Join the waitlist, or book a demo and we’ll walk one of your orders from deal to delivery.

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